Declarations module

With the declaration module, members can declare expenses via their profile on the website. The declarations page will also show their previous declarations, the submission date, the declared amount and the reimbursement date. In addition, members can download a pdf document with all submitted information for each declaration.

As administrator, you can find all submitted declarations in the Website Application. Go to the Website application in the administrative environment and navigate to the my-declarations page. You will see a table with all submitted declarations. The table displays the following information:

• Capacity – The capacity in which the amount was spent (e.g. a committee);
• By – The logged in member that submitted the declaration;
• Amount;
• Spent on – The date on which the expenses were made;
• Reimbursed on – The date on which the expenses were reimbursed;
• Submitted on – The date on which the declaration was submitted.

Mark as reimbursed

To mark a declaration as reimbursed, click on the declaration under ‘Capacity’. You will see a screen with all information that the member submitted. At the bottom of the screen, you will find the field ‘Reimbursed on’. Enter the reimbursement date into this field. The member will be able to see this date on the my-declarations page. Then click on ‘save’.

Download/export

Individual

To download one declaration, click on  behind the declaration. A pdf document containing all information regarding the declaration will be downloaded.

All

To download a spreadsheet containing all declarations, click on ‘Export’ above the table.

Not reimbursed

To export all declarations that have not yet been reimbursed, click on ‘Download not reimbursed’ above the table. A zip file with all declarations in pdf files will be downloaded to your computer.

Delete declarations

To delete a declaration, click on  behind the declaration.