Abstract Module

The Abstract module is an extension of the Events Application. This module was created specifically for academic or scientific events. During these kind of events, academics will often present their research papers. With the Abstract Module, abstracts of papers or other documents can be submitted for revision. Designated assessors can then evaluate and score the abstracts via a special assessing page on the website. Based on the scores, you can then make a selection of the persons who can present their paper during the event.

NB! This module can only be used in combination with the Program Module.

New type of event

When the Abstract module is implemented into your system, a new type of event is added to the Events Application. This is the type ‘Scientific course’. The Events tree of this event will not only contain the elements ‘Registrations’, ‘Configuration’ and ‘Program’, but the element ‘Abstract review’ as well.

The Events tree

The element ‘Abstract review’ in the Events tree looks as follows:

Create scientific course

To create a new scientific course, go to the Events Application and click on ‘ New’ in the toolbar and then on ‘New scientific course’. Then enter the title of the event, the organizer and the input language. When you click on ‘save’, you will be redirected back to the events page. You can now click on the newly created event and start the configuration.

It is essential to finish setting up the elements ‘Configuration’ and ‘Program’ before you start with the element ‘Abstract review’.

Submitting and reviewing abstracts on the website

Abstracts can only be submitted and assessed via the website and not in the admin. However, it is possible to add abstracts in name of others via the admin. Genkgo will add the correct pages for submitting and assessing abstracts to the website.

The following articles discuss how to use the Abstract module in the Events Application (admin).

Elements of the Abstract module

Abstract review

In this element, you can set up a confiration e-mail. This e-mail will be sent as confirmation to the persons who submit an abstract.

Abstracts

This element contains all submitted abstracts. You can also add abstracts in the name of others here.

Themes

To make sure that all submitted abstracts fit the theme(s) of your event, you can the theme(s) for which abstracts may be submitted here.

Reviewers

In this element, you can add persons from the Organization Application who will assess the abstracts.

Scoring

In this element, you can define the scoring mechanism: the minimum and maximum score, and the weight of the score. You can define multiple scoring mechanisms.

Reviews

In this element, you can find all submitted abstracts that are included in the reviewing process, divided over the tabs ‘Reviewed’ and ‘To be reviewed’. Here you can quickly find which abstracts have already been reviewed, which abstracts haven’t, and who the reviewers are. You can also send reminders to reviewers in this element.

Acceptance

In this element, you can see which abstract have been accepted, rejected or are still pending. You can also send confirmation of acceptance or rejection to the submitter and create a dynamic group of all speakers.