Abstracts

In the element ‘Abstracts’, you can find all submitted abstracts. The overview displays the abstract number (automatically assigned by the system), the title of the abstract, the submitter, the status (in the column ‘Submitted’), the type of abstract and whether the abstract will be discussed at an activity (in the column ‘Planned’. Click on ‘Yes’ to view the activity where the abstract will be discussed. You can view and edit the abstract itself by clicking on the title. In the last column, click on to view the abstract in pdf format and on to delete the abstract.

Add and edit abstracts

Abstracts can be sumitted on the dedicated page on the website. As administrator, it is also possible to add abstracts for others in the admin. You can do this by clicking on ‘Add’ in the toolbar and entering all necessary information.

It is also possible to edit submitted abstracts by clicking on the title in the overview. You will see the same options as when adding a new abstract.

The information asked for in the admin is the same as the information users have to enter when submitting an abstract on the website. However, in the admin, you will have some extra options under ‘Properties’:

Submitter – Select a person from the Organization as subitter, for example one of the authors. This is necessary for the communication about acceptance/rejection of the abstract.
Include in reviewing process – By selecting this option, the abstract will be placed in the element ‘Reviews’ so that it can be reviewed. If you don’t select this option, the abstract cannot be assessed by a reviewer, but it will still be possible to accept or reject it in the element ‘Acceptance’.
Discussed at activity – In this field, you can choose an activity from the Program module during which the abstract will be discussed. The abstract will immediately be scheduled with the activity. It is also possible to schedule abstracts with an activity later on.
Submit authors on one line – Instead of having to fill out multiple fields for each author, you can choose to submit all authors in one field. This is an easy option if you want to copy/paste the authors in the correct formulation from another document.

After entering all information, click on ‘save’. The abstract will be placed in the overview of abstracts.

Draft

After you add an abstract, the status in the column ‘Submitted’ will be ‘Draft’. Abstracts that are added by the administrator, are not automatically submitted. To submit an abstract, click on its title. Then click on ‘Submit’ in the toolbar. Confirm with ‘save’. The abstract will now be included in the reviewing process (if the option ‘Include in reviewing process’ is selected) and can be accepted or rejected.

Download abstracts (pdf)

By clicking on ‘Download’ in the toolbar, you can download multiple abstracts to a pdf file. This pdf file contains a table of contents with all abstracts in the document. Each abstract starts on a separate page.

After clicking on ‘Download’, you can make several selections:

First, you can choose whether author names schould be included in the pdf behind ‘Display authors’. If you choose ‘As in review’, the author names of abstracts with a theme for which ‘anonymous assessment’ is set, will not be included. If you choose for ‘Always display’, all author names will be included in the file.
If you only want to download abstracts with a certain status, select the correct status(ses) behind ‘Status’. Select all statusses to download abstracts with all statusses.
Select the abstract type you want to download. It is possible to select multiple types.
Select the theme of which you want to download abstracts. It is possible to select multiple themes.

Click on ‘save’ to download the abstracts.

Export abstracts (spreadsheet)

Abstract information can be exported to a spreadsheet. It is possible to link submitters’ Organization profiles to this export.

Click on ‘Export’ in the toolbar. You can make the following selections:

Select the file format behind ‘Type’. Available formats are: CSV, Excel, Excel XP amd Libre/Open Office.
If you only want to export abstracts with a certain status, select the correct status(ses) behind ‘Status’. Select all statusses to export abstracts with all statusses.
Select the abstract type you want to export. It is possible to select multiple types.
Select the theme of which you want to export abstracts. It is possible to select multiple themes.
If you want to include submitters’ Organization profiles in the export, select the option ‘Link’. Then choose the export set that should be used (export sets can be created in the Organization Application), and whether parent objects (for example companies) should be linked as well.

Click on ‘save’ to make the export.