Invited groups

You can invite different groups for each event, for example ‘Members’. A group is where a potential participant belongs. You invite these groups to create reservation periods, prices, and forms, among other things. If you have already filled this in under the application settings, the groups will be created automatically.

Inviting a group

Click on ‘Invited groups’ and then on ‘Create’ to invite a new group. A new screen will now appear. First, select a folder or group from Genkgo Organization, for example a folder called ‘Members’. Objects in this folder will then be added to this group in the Events application. Under ‘Name’, enter the name you want to give the group, for example ‘Members’.

Check the box next to ‘Hide group’ if ticket options are visible to users who are not logged in, but you still want to hide the ticket options (and price) for this group on the website.

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Order for a third party

Under this element, you can indicate if users in this group can order tickets for others. If you activate this, the personal data of the other person will be saved in the Organization. To do this, select ‘Order for a third party’. Then, indicate based on which group the price of the ticket for the third party will be determined. You can choose from the groups that have been added to the event.

If you activated this, you need to create a form with registration fields. The information entered here will be saved in the Organization.

Registration in name of company

Sometimes, you might want to invite companies to your event. You will likely want to have the name of the contact persons on the tickets, but send the invoice to the company itself. You can make settings for this under ‘registration in name of company’. When you select ‘Address invoice to company’, contact persons will be able to register on behalf of the company, and the company itself will receive the invoice.

Contact persons can also order tickets for colleagues. To activate this, select ‘Order for colleagues’. With this option activated, step 1 of the ordering process includes the option of ordering for one of the persons under the same company in the application Organization as the persons ordering.

Opt-out

The default settings for registration are that members of a group have to register to participate in the event. It is also possible to automatically register members of a group, who can then cancel their ticket. This is called ‘Opt-out’.

Behind ‘Register on’, indicate the date on which members or the group have to be be registered for the event. If you enter a date in the past, members of the group are registered immediately. If the group contains companies, the contact persons of the companies will be registered.

Click ‘save’ to confirm the settings of the group. Repeat the actions above until you have created all groups.