Add programs

Under ‘Program’ in the Events tree, you can create the programs of an event: a program is the ‘empty shell’ of part of the event, e.g. ‘day 1’. They can later be further specified in ‘Schedule’.
To create a program, click on ‘Program’ in the Events tree and click on ‘Add’ in the toolbar. You will see a new screen with several fields that need to be filled in.

Properties

• Name – Enter the name of the program (e.g. ‘Day 1’)
• Begin date – Enter the date and time of the start of the program.
• End date – Enter the date and time of the end of the program.
• Activate when ordering the ticket option – Select the ticket options for which this program should be activated.
• Enable time slot types - Here you can select the time slot types you will use for this program. Read this article for more information about the different time slots. When a FULL = FULL time slot or a preference time slot is selected, additional fields will become visible relating to the relevant time slots. These fields will be explained below. 

Publish program

Enter the time and date when this program may be published on the website.

Direct activity registration (FULL = FULL)

In the ‘Registration opens on’ field, you can indicate when participants can register for the activities in this program. In the ‘Registration closes on’ field, you can indicate the latest date by which participants can register for the activities in this program.

Activities for which participants can specify their preferences

The ‘Combine preferences with’ field only appears when at least one program has already been created. This option allows you to specify which program participants' preferences for activities should be combined with during the allocation process. If this option is left blank, all programs will be treated separately during the allocation process.

By selecting ‘Break down activities by speaker’ or ‘Break down activities by activity type’ when adding preferences, you determine how the activities of this program are shown to the participant.

In the ‘Preferences open on’ field, you can specify when participants can register for the activities with preferences in this program. In the ‘Preferences close on’ field, you can specify the latest date by which participants can register for the activities with preferences in this program.

Activate

The program will be activated when a user orders the the ticket options you indicated under ‘Properties’. Here you can indicate whether participation is optional. If it is optional, the program will not automatically be activated for the relevant ticket options, but participants can choose whether they want to activate it. Another option is to automatically activate the program for the relevant ticket options, but allow participants to deactivate it. You can also choose to only communicate the program to participants who are scheduled for activities in the program.

Click ‘save’ to confirm. The program is now created and appears in the general overview of programs.