Schedule and participants per activity

For each scheduled activity, information regarding the schedule and participants is available. You can see during which programs and at what times the activity takes place. You can also view and export the participant list of each scheduled activity.

Schedule per activity

After the schedule has been completed, you can view the schedule of each activity. To do this, go to the element ‘Activities’ in the events tree and click on the activity of which you want to view the schedule. You will now see a screen with several tabs. In the tab ‘Schedule’, which is opened automatically, displays a table with the times on which the activity takes place. The table contains the name of the program and the period, in which room the activity will take place, the capacity of the activity and the available places.

For more information about the tabs ‘Speaker preferences’, ‘Participant preferences’ and ‘Allocation scores’, click here.

Participants per activity

If you click on a period in the table, you will see a elaborate overview of the scheduled activity. This overview also contains the participants of the activity. You can also view this overview by clicking on the scheduled activity in the schedule.

The table on the top of the page displays the room, the number of participants, the available places aand the capacity of the activity. Under the table, the list of participants of this activity is displayed. You can delete participants from this list by clicking  on the right side of their name. You can cancel this activity for participants by clicking  on the right side of their name. You can add a partipant to the activity by clicking on ‘Add’ in the toolbar. Enter the name of the participant and click on ‘save’. With the button ‘Download’ in the toolbar, you can download the list of participants. You can link the export to an export set and/or parent elements in the Organization Application, which can be convenient if participants are contact persons of companies.

You can also send the participants of the activity an e-mail. You can do this by clicking ‘Send mailing’ in the toolbar. You will see a new screen. Enter the sender e-mail and sender name, as well as the subject of the e-mail and any extra e-mail addresses to which you want to send the e-mail in CC. Then choose the attachements. You can choose to send the tickets of the participants and their personal programs. Write the content op the e-mail in the text editor. After entering all information, click on ‘send’. The e-mail will be sent immediately.