Batches

The tab ‘Batches’ contains all generated batches. You can see the batch number (#), the date on which the batch was created or last edited and the status of the batch. Click on the date to open the batch.

You will now see an overview of all outstanding items in the batch. At the top of the overview the total amount of the batch is displayed. You can click on the name of a relation to view the relation profile, on the invoice number to view the invoice, and on the status of the direct debit mandate to view the mandate of the relation.

Within the batch, you can carry out several further actions.

Delete outstanding items from batch

First of all, you can delete an outstanding item from the batch. You can do this by clicking  on the right side of the outstanding item. When you do this, a new outstanding item will be created for the invoice and placed in the tab ‘Outstanding items’. You can also choose not to create a new outstanding item. To choose this, select the option ‘Delete the transaction completely’. Then click on ‘delete’.

Download batch

For the bank

To be able to collect the outstanding items in the batch, you need to upload a file to the bank. This file must have the XML (PAIN) format. You can download the file by clicking ‘Download XML (PAIN)’ under ‘Download’ in the toolbar. The file will be downloaded immediately.

For your own use

For your own use, you can export the outstanding items to excel and download the invoices.

To download the invoices, click on ‘Download invoices’ under ‘Download’ in the toolbar. One PDF file can contain up to 50 invoices. If you are downloading more than 50 invoices, the system will created multiple batches of invoices to download. Click on ‘Download’ behind the batch to download the invoices.

To export the outstanding items to excel, click on ‘Export’ in the toolbar. Choose the file format in ‘Type’ and click on ‘export’.

Change collection date

While generating the batch, you had the option of changing the collection date. You can do this again by clicking ‘Adjust date’ in the toolbar. Enter the new collection date in ‘Booking date’ and click on ‘generate again’. The XML (PAIN) file for the bank will be generated again so that it is up to date when you want to download it.

The other actions that can be carried out in this tab are discussed in the article ‘Manually process payments – direct debit’.