Website activities

Genkgo offers two ways to manage activities. You can manage activities in the module ‘Activities’ in the Website Application, but you can also use the Events Application for professional event management. If you are not using the Events Application at the moment, but want to know more about or consider to start using it, send us an e-mail at support@genkgo.nl.

This is an article about the module ‘Activities’ in the Website Application. It explains how to create and edit an activity and how to manage registration.

Create a new activity

In the Website Application, go to the page ‘Activities’. Then go to the page ‘Info’ or ‘Calendar’ and click on ‘New activity’. You can now fill in all the fields. A description of the fields is given in the table below.

Edit an activity

  1. Click  on the right side of the new of the activity.
  2. You will then see the same screen you saw when creating the activity. Make the changes.
  3. Click on ‘Save’ to confirm the changes.

Delete an activity

  1. Click  on the right side of the new of the activity.
  2. Click on ‘Delete’ to confirm.
  3. To cancel, click on ‘Go back’ or ‘Back’ in the toolbar.

Manage registrations

On the right side of the name of the activity, click on the button for registrations, which you can recognize by the icon of persons with a green arrow.

Register persons manually

Note that only objects in the Organization can be registered manually via the Admin. What is an Organization object?

  1. Click on the button ‘Add registration’.
  2. In the search field, type the name of the Organization object. A list with suggestions will appear. Select the correct object.
  3. Indicate the number of persons.
  4. Confirm with ‘Save’.

Download list of participants

  1. Click on ‘Download’.
  2. Choose the file format in which you want to download the participant list.
  3. If the reserve list is activated, choose which list you want to download.
  4. Confirm and start the download with the button ‘Download’.

Create a dynamic group

  1. Click on the button ‘Create dynamic group’.
  2. In the Organization tree, indicate where the group should be saved.
  3. Click on ‘Save’ to confirm.

Fields in activities

The table below gives a description of each field in activities. Fields with an * are mandatory.

Title*

The title of the activity

Begin date (YYYY-MM-DD)*

The begin date of the activity, for example: 2015-08-24

End date (YYYY-MM-DD)*

The end date of the activity, for example: 2015-12-16

Image

(front page)

The image of the activity. Depending on your package, the image will be displayed in several places.

External event

Check this box if the activity needs to refer to an external web page.

Location

Location of the Activity.

Organizer

The name or title of the organizer.

Organizer URL

Here, enter the URL to which the user has to be redirected when clicking on the name/title of the organizer.

Registration method

Here, select whether people can register for the activity. Available options are:

  • No registration

  • On click registration (only for logged in users)

  • Via form (only for logged in users)

Do not publish participant list

Check this box if the participant list is private.

Maximum amount of registrations

Fill in the maximum amount of registrations (Only available for ‘one click registration’)

Activate reserve list

Check this box if you want to activate the reserve list. This gives people the opportunity to put themselves on a reserve list if the registration max is reached. When someone unregisters, someone from the reserve list will be registered for the activity.

Link to form

Here, select the form that you want to use for registration (Only available for ‘via form’)

Repeat activity

Indicate whether the activity should repeat multiple times. Options are:

  • Each day
  • Each week
  • Each month
  • each year

Number or repeat

Indicate the number of times the activity should be repeated. Note that this will cause the activity to be created multiple times. Check all other fields thoroughly before finalizing the activity.